PVE PTO Minutes

Tuesday, October 6, 2009

In attendance: Kirsten Wujek, Leslie Hargrave, Debbi Kuller, Carolyn Goebel, Chris Squier, Jennifer Pratt, Rebecca Cunningham, Jill Bonnell, Molly Griffin, Kristy Parker, Tammy Maslin, Lynn Macabee, Cheri Mikesell,

President: Kirsten went to the School Board meeting. They discussed H1N1 – both the criteria and the county plan. They also reviewed the sports construction going on. They are working on the softball, soccer and baseball fields. They will be open August 2010. The new stadium will be for football.

Vice-President: Fall Volunteers: We have 50-70 people signed up in each category of volunteers. So we have tons of help and should not have problems recruiting for our events.

Beautification: On November 7-8, Charles Jones (Director of Facilities for ZSC) will be coordinating a cleanup the grounds day. He is looking for volunteers to come and help - this includes families as well. A landscape company is coming in to give the school advice and discounted plants. Moving forward, the PTO needs to carefully define our role in the grounds’ beautification, making sure that we do not take over big projects that are the corporations’ responsibility.

PTO Leadership Council: Chris gave a recap of the topics covered at the meeting.

• Nexus News wants to highlight a teacher each month.
• The Zionsville Student Rights Union gave a presentation at the meeting. This group is made up of current high school students. The Union wants to change the school hours such that the elementary grades start earlier than ZHS. There have been tons of studies demonstrating that teens need morning sleep – that they physically can’t fall asleep until around midnight. Younger children however, perform better in the morning. The Union would like to pilot this switch in hours this fall. The group will be coming in November to present to the PTO. For more information, you can email abby@zsru.org.

Secretary: The minutes from the September meeting were approved with one change to delete “August” at the top of the page. Leslie Hargrave motioned to approve and it was seconded by Kristy Parker.

Treasurer: Molly dropped in the enrichment numbers where we had them. She met with the 3^rd and 4^th grade teachers to talk about their requests (e.g, shark dissection). She sent an email to the special teachers to ask them to send in their budget requests.

There is a form in the PTO mailbox for reimbursement of expenses. Please fill out this form for direct invoices as well.

The deposit summary form is on the website. It is used for money coming in (e.g., fundraising). Write down EACH check or print off a list from the system that you are using (e.g., school supplies). Otherwise Molly doesn’t know what checks are for or from. It is also a good practice, especially for vendors.

Our tax exempt number is to be used for PTO purchases. We do not want to put this number in the open on the website so if you need it, talk to Molly.

The Target check came in at $1600. They are only paying 1x/yr now, in the fall.

Student Services: Congrats to Jen, Amy and Carolyn for a successful movie night. Changes for next time: The ladies would like to have a megaphone to talk to parents as well as the kids inside. The room was very light so we may need to put paper on the windows. Perhaps we should use the LGI room and discovery center next time as well. However, we will keep one exit location as we did this time. Movie Night has brought in $1000 so far.

Fundraising:

Innisbrook: Totals are now at $25,633. Our goal was $26K and we budgeted $22,500. We will probably meet our goal after all is counted. The items will be delivered around 10/14. And Mr. Smith WILL wear the gorilla suit!

Spirit Wear: We cleared $1300 and we only budgeted $200. They are going to put a few sweatshirts out at the book fair as well.

Labels for Education: The fall program is complete. 14,474 box tops were turned in from the September competition, which means we earned $1447! We already turned in $1285 worth from last spring so our check should be $2,732.

• The weekly counting times were successful.
• A letter will be passed out to each child to announce the totals and the winning classes. Winners get a healthy frozen treat and spots in the box top commercials for Feb. Second place gets a token prize. The top classes per grade will get a certificate.
• Rebecca felt the commercials were not as successful as she had wanted – mainly because not all the kids saw them (why??). She will work with Mrs. Able to help them run smoother in Feb.

The next box top competition will be in February.

Rebecca is entering information to get 35,000 bonus points from Marsh, just from the displays and handouts that were put out before 9/1.

The Campbell Soup label competition started 10/5.

Book Fair: The hours of the book fair will be in the newsletter – the dates are 10/19, 10/20, 10/21 and 10/22. There will be evening hours on 10/20 complete with free snacks and goodies. There will also be free gift wrapping for anyone who wants it. 10/15 will be the day for setup – some time in the afternoon. Take-down will be on the 23^rd.

Staff Services: The fall luncheon will be 10/22 in the workroom. Soup, Subway sandwiches, and desserts will be provided. To-Go containers will be available.

Newsletter: Please have articles submitted to Ginger Lenig by the 20^th of each month.

New Business:

Food Drive will be 11/9-11/13. Colts posters go to the winning class. The high school football team will help load up the food but we are still in need of about 8 volunteers.

Principal Chad Smith: Principal Smith could not attend today’s meeting because he was traveling for district business. Bullets from the report he sent in:

• Thanks to volunteers who helped make movie night a success
• Thanks to all who helped with the Box Tops program and the Innisbrook fundraiser.
• Thanks for Kathy Wood and the Sloan Foundation for the T-shirst for Walk Across America.
• We have moved a bike rack in front of the school for safety reasons.
• We were recently notified that PVE will be the recipient of over $5,000 in assistive technology.

Guest Speaker: Nancy Larson

Nancy is the benefits specialist for ZSC. She came to answer questions about the new health clinic. The clinic will be used by all employees and their families who are on the health insurance plan.

In 1990 the ZSC moved to self-insurance. The new health clinic will save tens of thousands of dollars each year. How? #1) There is a wellness component – Patients will get better personal care. Appointments are 20 minutes, which is longer than a regular doctor’s office allows. This should allow the teachers to be in and out and not waiting for an overbooked office. #2) The clinic can save on prescription costs through a bulk buy.

Why this building? Pleasant View has a central location. There was a vacancy. The upper elementary side was going to be vacated regardless of the clinic. The building had a lower cost of buildout.

Patients cannot go from the clinic into the school and the clinic will have its own HVAC system. The funds for renovations are coming from a health trust not the general funds.

Operating hours might look like . . . 6:30-9:00 AM, a few midday hours, and early evening hours.

There should be minimal traffic as a result of the clinic. You could expect 1 doctor’s car, 1 nurse’s car and up to 2 appointment cars.

Novia will manage the clinic.

Any further questions can be directed to Nancy at 873-2858.

Reminder: Next PTO meeting is Nov. 10^th at 7 PM.